Privacy Policy

Privacy Policy for Emberflight Games UG

Effective date: 15.12.2025

1. Introduction

Emberflight Games UG (haftungsbeschränkt) (“we”, “our”, or “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard the personal information you provide on our website https://emberflightgames.com, when you visit or contact us.

We process personal data in accordance with the General Data Protection Regulation (GDPR) and applicable German data protection laws.

2. Data Controller (GDPR Art. 4(7), 13(1)(a))

Emberflight Games UG (haftungsbeschränkt)
Robert-Bosch-Straße 3
89275 Elchingen
Germany
Email: office@emberflightgames.com

The company is represented by its managing directors, Thomas Förg, Fabian Geyer, and Christian Feichtinger.

2. Collection of Personal Data (GDPR Art. 4(1), 13(1)(c))

We collect and process the following categories of personal data when you voluntarily provide it through our contact form. This includes:

  • Name
  • Email address
  • Subject
  • Message content

No other personal information is collected automatically. We do not sell, share, or otherwise disclose your personal data to third parties.

3. Purpose and Legal Basis (GDPR Art. 6(1)(a), 6(1)(f))

Your personal data is collected and processed solely to:

  • Respond to your inquiries
  • Provide information regarding our services

The legal basis for processing is your consent when submitting the contact form (Article 6(1)(a) GDPR) and our legitimate interest in responding to communications (Article 6(1)(f) GDPR).

4. Data Storage and Retention (GDPR Art. 5(1)(e), 13(2)(a), 6(1)(f))

  • Contact form submissions are sent via email to our company inbox and are not stored on the website.
  • Data will be kept only as long as necessary to respond to your inquiry and in compliance with legal obligations.
  • STRATO AG servers store standard server logs (IP address, date, time, requested page) for security and operational purposes. These logs are retained according to STRATO’s default retention policy. So when you visit our website, your internet browser automatically transmits the following data to our website hosting provider:
    • Browser type and version
    • Operating system and device type
    • Referrer URL (the website from which you access our site)
    • Pages visited on our website
    • Date and time of access
    • Internet Protocol (IP) address

5. Website Visitor Statistics (GDPR Art. 6(1)(f))

Our WordPress installation logs standard server data such as IP address, requested page, date and time of access, and browser information. This data is processed for security, server operation, and website improvement purposes. Aggregate visitor statistics are used to analyze and improve website performance. The data is not shared with third parties.

6. Cookies and Similar Technologies (GDPR Recital 30, 6(1)(f))

  • Our website currently uses only essential cookies necessary for basic functionality.
  • No marketing or tracking cookies are used.
  • Since no marketing cookies are active, no cookie consent banner is displayed.

If in the future tracking, analytics cookies (e.g., Google Analytics) or other third-party services are implemented, we will update this policy and implement an appropriate consent mechanism (GDPR Art. 6(1)(a)) in form a cookie banner to request your consent before activation.

7. Third-Party Services (GDPR Art. 28)

Currently, our website does not embed content from third parties (e.g., YouTube, Google Fonts, social media) except for outgoing links to articles or private social media accounts. Clicking on these links may redirect you to external websites. We are not responsible for the content or privacy practices of these third parties.

8. Direct Email Communication (GDPR Art. 6(1)(a), 6(1)(f))

If you contact us directly via email, we collect the information you provide in your message, such as your name, email address, subject, and message content.

We use this information solely to respond to your inquiry or request. The legal basis for processing is your consent (Art. 6(1)(a) GDPR) and our legitimate interest in responding to communications (Art. 6(1)(f) GDPR).

Direct email communications are stored only as long as necessary to handle your request and in accordance with legal obligations. They are not shared with third parties.

9. Your Rights (GDPR Art. 15–22)

Under the GDPR, you have the following rights regarding your personal data:

  1. Access: Request confirmation and a copy of your data (Art. 15 GDPR).
  2. Correction: Request corrections to inaccurate or incomplete data (Art. 16 GDPR).
  3. Deletion: Request the deletion of your data (Art. 17 GDPR).
  4. Restriction: Request limitation of processing in certain circumstances (Art. 18 GDPR).
  5. Data portability: Request a copy of your data in a portable format (Art. 20 GDPR).
  6. Withdrawal of consent: You can withdraw consent at any time for processing based on consent (Art. 7 GDPR).
  7. Complaint: You have the right to file a complaint with a supervisory authority (Art. 77 GDPR) (Germany: Bundesbeauftragte für den Datenschutz und die Informationsfreiheit).

To exercise any of these rights, please contact us at office@emberflightgames.com.

10. Security Measures (GDPR Art. 32)

We take appropriate technical and organizational measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access.

All data transmitted to and from our website, including contact form submissions and emails, is encrypted using HTTPS, ensuring secure communication between your browser and our servers.

11. Changes to this Privacy Policy (GDPR Art. 13(2)(b))

We may update this Privacy Policy to reflect changes to our practices, legal requirements, or services. The effective date at the top of this page indicates when this version was published.

Please review this Privacy Policy periodically for updates.

12. Contact

For questions regarding data protection, please contact:

Emberflight Games UG (haftungsbeschränkt)
Email: office@emberflightgames.com